Accounts Payable
Manage what you owe: suppliers, purchase orders, bills for products and services, multi-step approvals, posting, supplier payments, and payables reporting.
Add a supplier
Suppliers are who you buy from and pay. Create a supplier master record once, and it carries its currency, payment terms, and addresses into every bill.
Manage supplier groups
Supplier groups bundle defaults — payment terms, default tax code, and an optional posting profile — so every supplier in the group inherits them. Set the group up once and reuse it.
Create a purchase order
A purchase order records what you’ve committed to buy from a supplier. Later, you can bill against it and mujez three-way matches the bill to the order and the goods receipt.
Create a bill for services
Record a supplier bill for services or expenses — rent, utilities, consulting. A service line is an expense line: a description, amount, tax, and the expense account it posts to.
Create a bill for products
Record a supplier bill for goods you purchased. Goods go on asset lines, and when you buy against a purchase order mujez can three-way match the bill to the order and the goods receipt.
Review a bill: matching, documents, and history
Every supplier bill carries tabs that show how it was matched against its purchase order and receipt, the documents attached to it, and its complete audit history.
Resolve matching exceptions
When a bill doesn’t agree with its purchase order and goods receipt beyond your tolerance, mujez puts it on hold and surfaces it here. Review the variance and decide what to do.
Set up multi-step bill approvals
Require supplier bills to be approved before they post. Build an approval chain of one or more steps — each with its own amount threshold and approvers — so larger bills route to the right people in order.
Approve a bill
When bill approvals are configured, submitted bills wait in the Approvals queue for a decision. Approvers review each bill and approve, reject, or hold it.
Post a bill
Posting commits an approved bill to the ledger — debiting the expense or asset and crediting the supplier payable, so the amount owed and your VAT are recorded.
Pay a supplier
Pay posted bills from the payment workbench: pick the bills due, build a payment proposal, and approve it. mujez settles the bills and reduces the payable.
Record a supplier debit note
A debit note records goods you’ve returned to a supplier against a received delivery — reducing what you owe and crediting the inventory you sent back.
Manage supplier credits
A supplier credit is value the supplier owes you back — a rebate, an overcharge, or a goodwill adjustment. Record it, post it, then apply it to open bills to reduce what you pay.
Reconcile payables to the ledger
The reconciliation report compares the AP subledger — what your bills say you owe suppliers — against the AP control account in the general ledger, so the two always agree.
Forecast cash requirements
The cash requirements report projects what you’ll need to pay suppliers and when, grouped by due date and currency — so you can plan outgoing cash with confidence.
Track payables with the aging report
The AP aging report shows what you owe each supplier and how close it is to (or past) its due date, grouped into time buckets — so you can plan cash and pay on time.
More guides for this module are on the way. Back to documentation