Set up multi-step bill approvals

Require supplier bills to be approved before they post. Build an approval chain of one or more steps — each with its own amount threshold and approvers — so larger bills route to the right people in order.

Intermediate4 steps~4 min

Open the bill approval chain settings.

From Accounts Payable settings, choose Bill approval chain. The chain uses the same step + threshold model as invoice approvals.

Define the approval steps.

Add a step, optionally set an amount threshold, and choose the approvers. Add further steps for higher amounts — they run in order, and any one approver clears each step.

Submitted bills land in the approvals queue.

When a submitted bill meets a step’s threshold it waits for approval. The Approvals queue lists every bill pending your decision.

Approve, reject, or hold the bill.

A designated approver — never the person who entered the bill — approves it, rejects it with a reason, or puts it on hold. When the last step clears, the bill becomes approved and ready to post.

Separation of duties is enforced server-side: the bill’s creator is never offered as an approver of their own bill.